Institute for War and Peace Reporting | Giving Voice, Driving Change
The Institute for War & Peace Reporting (IWPR) – an international NGO with over 20 years’ experience of giving voice to people at the front lines of conflict, crisis and change – has a vacancy for a Senior Program Coordinator, a challenging but rewarding junior to mid-level position in IWPR's Washington office. The Senior Program Coordinator collaborates closely with employees around the world on multiple projects. The skills and talents that you bring to bear in your responsibilities as a Senior Program Coordinator are critical to driving the success of our operations.
We believe that this is a unique role, and we’re looking for a unique individual to fill it. First of all, you’ll need to be smart: extremely quick to absorb new information and use it to make informed decisions on a variety of problems. Second, you must be good humored enough to overcome frequent frustrations and untroubled by the complex regulatory issues that accompany government funds. Finally, and perhaps most important, you’ll be an excellent writer, editor, and overall communicator, able to listen to, understand, and respond to the competing priorities of fellow staff, donors and other contacts.
Familiarity with the international development sector and with monitoring and evaluation techniques is essential. Understanding of the media and the designated program regions is desireable but not a must. Ultimately, commitment, competence, and a determination to get the job done are of the utmomst importance.
- Based in Washington, the Senior Program Coordinator keeps track of program operations and administration in the field, monitors project performance, edits and submits timely and accurate reports, communicates with donors on project activities and impact, assists with developing and tracking budgets, and participates in program design and development. The Senior Program Coordinator may be given responsibity for small projects in the designated region(s).
- Occasional travel may be required, sometimes to underdeveloped parts of the world, as is occasional out-of-office-hours assignments to ensure that deadlines are met. In return, the post brings significant rewards: a competitive salary; a chance to take responsibility from day one; and an opportunity to work alongside a truly diverse group of professionals on exciting and innovative projects around the world.
- Coordinate program operations and administration for projects in designated regions/countries. This includes assisting with the development and monitoring of work plans, arranging training for field staff on compliance and donor requirements, problem solving on project-related issues, providing updates and analysis to management, and coordinating all program functions for start-up.
- Assist in monitoring project performance to ensure that programmes are delivered on time and within budget; review actual vs. projected spending (burn rate) and identify potential issues; ensure adherence to finance policies and procedures in designated areas.
- Edit and submit narrative and financial reports and other donor communication, providing accurate factual information and thoughtful analysis of IWPR program activities and impact. The Senior Program Coordinator will also represent IWPR in meetings with donors and other individuals and organisations, as required.
- Participate in proposal drafting and development, ensuring that project goals are designed so as to attain objectives. The Senior Program Coordinator may prepare, modify, and finalize program budgets.
- The Senior Program Coordinator will ensure a work environment that is non-discriminatory and promotes open dialogue on gender-related and culturally sensitive issues.
The Successful Candidate Will Have:
- Undergraduate degree; professional experience in project planning, budgeting, and M&E for an international development program; experience managing small international grants an advantage; or an equivalent combination of education and experience.
- Thorough knowledge of rules, regulations, and reporting requirements of major USG donors; familiarity with EU/UK donors is a plus.
- Excellent oral and written communications skills, with experience writing work plans, donor reports, and other program management documents.
- Ability to manage, track and report on budgets and program financial data.
- Excellent organizational skills. Ability to work independently in a fast-paced environment and meet conflicting deadlines with a minimum of supervision.
- Excellent critical thinking skills and sound judgment.
- Regional knowledge of the Middle East, North Africa, and/or Latin America; experience in country desirable but not required.
- Fluency in English, written and oral. Abilities in a second language (particularly Arabic, Farsi, French, or Spanish) desirable but not required.
- Advanced computer skills including the Microsoft Suite.
- Accuracy, attention to detail.
Principals only. No calls please. Women and minorities encouraged to apply. Only those who have been selected for interviews will be contacted. IWPR will never ask for payment for recruitment.
This position description is not an exhaustive list of all functions that the incumbent is expected to perform, but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included in this position description. IWPR reserves the right to revise position descriptions at any time based on changes to the required job responsibilities. Staff will be informed of any changes to their job responsibilities.