Project & Administrative Officer
We are seeking a full-time project and administrative officer who will assist with IWPR’s Georgia operations under the project ‘Building Resilience in the Eastern Neighbourhood (BREN) in Tbilisi.
BREN is a new IWPR initiative focused on providing support to peacebuilding civil society organisations and women’s rights groups across the South Caucasus and Moldova. BREN is supported by the UK Government’s Conflict, Stability and Security Fund (CSSF).
The project officer will be responsible for assisting project activities and outputs in Georgia (approx. 80%), including subaward management with local organisations, coordinating any technical assistance and capacity building with local groups. He/she will also provide administrative support (approx. 20%) to the project, including keeping and updating the project’s events and reporting calendars, keeping directory of subawards, agreements, procurement and other documentation. This is a full-time position under the supervision of the Project Manager in Tbilisi, and overall guidance of the South Caucasus & Moldova Regional Director.
This contract is for an initial 1 year, from 1 May 2022 and may be extended further.
In this role you will:
Project assistance tasks (80%):
- Act as a key point of contact for beneficiaries in Georgia;
- Contribute to the selection, capacity assessment and subaward agreement preparation of grant recipients in Georgia;
- Establish and manage relations with grant recipients;
- Oversee implementation of grants, and facilitate the reporting and monitoring and evaluation processes;
- Ensure due and timely reporting by grant recipients;
- Gather data and information for monitoring and evaluation purposes from grant recipients;
- Provide support in delivering technical assistance to grants recipients;
- Assist in implementing the project communication strategy in Georgia;
- Contribute to the establishment and management of a local and regional network of civil society organisations;
- Contribute to donor reporting and wider impact communications;
- Draft various documents, such as terms of reference, agreements and reports;
- Contribute to the organisation of project events and meetings;
- Coordinate with country representatives in Azerbaijan, Armenia and Moldova, as well as IWPR’s project staff in London.
Project administration tasks (20%):
- Keep and regularly update directories of project documents (procurement, agreement, subawards, etc.);
- Keep and regularly update the projects events calendar (subaward reporting, donor reporting, technical assistance, etc.)
- Schedule meetings and prepare notes;
- Support in planning events and networking activities;
- Assist IWPR Tbilisi staff in other projects in administrative tasks (no more than 5% of the time).
- To ensure the minutes of the meetings: the record of information such as key points of discussion, the actions assigned and decisions made.
- To ensure due diligence processes are in place in line with IWPR policies.
The successful candidate will possess the following
Experience and knowledge
- Degree level education in a relevant field.
- Minimum three years of experience in project coordination in a civil society and/or international organisation;
- Experience in managing subawards would be an advantage;
- Experience in carrying out administrative tasks in a civil society and/or international organisations;
- Experience in event organisation and management.
- Awareness of key challenges related to gender and peacebuilding in Georgia;
- Knowledge of basic monitoring and evaluation concepts and processes;
- Fluency in Georgian and English; command of Russian would be an advantage;
- Computer literate, including Microsoft Office and advanced knowledge of Excel;
- Excellent communication and reporting skills;
- Act with integrity and in accordance with the Institute’s values and obligations.
- Recognise and value the contribution of others.
- Take responsibility for own decisions and actions.
- Commitment to equal opportunities.
- Ability to work effectively in a team with people from very diverse backgrounds and cultures and all social levels, in an open-minded and non-dogmatic way.
IWPR is an equal opportunities employer, committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We encourage applications from suitably qualified candidates from a wide range of backgrounds who can help continue to evolve our culture and contribute to an inclusive environment.
Principals only. No calls please. Only those who have been selected for interviews will be contacted. IWPR will never ask for payment for recruitment.