Head of Programmes Finance

The Head of Programmes Finance is a newly formed role following the reorganisation of the IWPR finance function and the merging of the UK and US finance teams.  This position will play a crucial role in driving IWPR's Financial strategy and will support the Finance Department to be an efficient and effective function with a culture of compliance, accuracy and continuous improvement.

Reporting to IWPR's Finance Director, the Head of Programmes Finance will:

  • Lead a team of up to 5 grant accountants to ensure close financial monitoring of grants (both UK and US), from inception through to final close out; and to
  • Ensure IWPR is delivering cost effective budgets whilst remaining compliant with donor rules and regulations.
  • Partner with field and programme teams to facilitate the smooth delivery of projects, providing capacity building and help drive best practice across the region.
  • Help drive actions and good decision making through providing timely and relevant financial information on grants.
  • Work closely with the Development Team to oversee the proposal budgeting process to ensure consistency in the proposal budgeting process and that budgets are cost effective and competitive.

The key outputs of the role are:

  • Smooth delivery of all financial components of the projects - meeting donor requirements within the given timeframe and budget;
  • Accurate, fully compliant and timely financial record keeping and reporting (clean audits);
  • Proposal wins enabled through cost effective and compliant budgeting;
  • Provision of high quality and relevant financial information to management to enable effective decision making.

More information on specific responsibilities are included below:

Project Financial Management

  • Working closely with the Development team and field/programme teams on all grant budget related matters, including the following:
  • Prepare the global grant income and expenditure projections for IWPR's annual budget and mid-year forecasts
  • Oversee and review the development of proposal budgets, ensuring accurate costings and compliance with donor requirements.
  • Oversee all project budget updates as required for internal budgeting purposes and /or as required by donors (including NCE budgets/budget realignments)
  • Prepare consolidated monthly reporting for management; oversee the preparation of monthly budget versus actual reports (BVAs) for each project, ensuring close monitoring of programmatic. spend and timely review with non-finance stakeholders to analyse variances and agree action plans.
  • Oversee monthly cashflow projections for US drawdowns.
  • Oversee and review all financial reporting to donors, ensuring it is accurate, timely and compliant. This includes reporting to US government on a quarterly basis (SF 425).
  • Working closely with Financial Control teams to ensure accurate and timely reconciliation of grant related balance sheet control accounts, including field advance balances, accruals, and donor receivables / advances.
  • Review fund requests submitted to donors, ensuring final claims are sent on a timely basis.
  • Work closely with the Financial Control team to ensure careful monitoring of NICRA levels, ensuring regular communication with the Programme teams and regular re-forecasting as required.
  • Preparing other financial reports and analysis as required by management or donors.

Compliance

  • Monitoring IWPR’s fulfilment of financial management requirements, ensuring that projects meet their contractual requirements and comply with policies and regulations.
  • Working with IWPR's International Grants Compliance Manager, ensuring that staff (both Finance and Programme) are appropriately trained on relevant donor financial requirements and have a good understanding of donor requirements and compliance. This includes a strong understanding of 2 CFR 200.
  • Working closely with Financial Control team towards maintaining strong financial management and accounting control systems for project expenditure and contributing towards improving and streamlining processes to maximise IWPR’s effectiveness and efficiency.
  • Oversee the effective, compliant and timely financial close out of all grants (particularly in US where NICRA can result in delays to final close outs).
  • Oversee project financial audits; ensuring the responsible grant accountant is preparing documents and liaising with auditors and field offices as necessary to ensure audits are completed on a timely basis and audit reports are submitted to the donor in accordance with contractual requirements.
  • Ensure that all project financial and contractual files and kept accurate and up to date and filed in the appropriate system.
  • Oversee team to ensure that subawards are procured and managed in compliance with IWPR and donor requirements and that training can be provided to sub-awardees when required.
  • Support the UK and US Financial Controllers in the statutory audits where required.
  • Maintain a tracker of all grants to ensure all necessary financial tasks are completed and deadlines are met.

Supporting Overseas Finance Teams 

  • Liaising directly with Regional Directors, Programme Managers and Field Office finance staff on financial issues and providing appropriate support where needed.
  • Ensuring the team is carrying out financial monitoring visits for the purposes of due diligence and spot checks. Providing support to implement the recommended changes.
  • Oversee capacity building for finance staff within the Field Offices to enable them to comply with internal financial guidelines and donor requirements.

Required Skills and Qualifications

  • ACA, ICMA, ACCA, CGMS, CGAP qualified (minimum 6 years post qualification) or professional equivalent
  • Minimum of 2 years’ experience of managing a team of at least 3 team members
  • Demonstrated ability to organise and lead the work of others in an atmosphere of multiple projects, shifting priorities, and deadline pressures
  • Experience of the financial management of complex development programmes
  • Experience in the International Development sector essential and NGO/charity sector experience desirable
  • Experience of institutional grant budget proposal development, compliance, monitoring and reporting; including experience in managing FCDO, EU and other European government funding.
  • Experience of dealing with USG grants. Must have good current working knowledge of USG rules, regulations, standards and guidelines. This includes NICRA and 2 CFR 200.
  • Strong people skills, both in partnering and managing
  • Excellent critical thinking skills, problem solving skills and decision making skills.
  • Excellent numeracy & financial analysis skills with exceptional attention to detail
  • Strong organisational skills with the ability to work under pressure, prioritise their workload and meet deadlines
  • Excellent level of oral and written English
  • Ability to travel to our regional field offices for financial oversight and capacity building (max 4 weeks a year)
London or Washington DC
Until filled

IWPR is an equal opportunities employer, committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.  We encourage applications from suitably qualified candidates from a wide range of backgrounds who can help continue to evolve our culture and contribute to an inclusive environment.

Principals only. No calls please. Only those who have been selected for interviews will be contacted. IWPR will never ask for payment for recruitment.

London or Washington DC
Until filled
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