Grants/Programme Manager

IWPR has been active in Ukraine since 2014, responding to the urgent demand for more balanced conflict reporting and journalists' safety and security skills. Since then, we have expanded our programming to support a range of anti-corruption and civic oversight initiatives tackling transparency and accountability issues and fostering collaboration between civil society and the media. Our work in the country seeks to respond to the needs of local citizens and empower them to claim their rights, promoting cross sectoral collaboration and regional level networks to maximise the impact and learning from programmes. 

The Role:

IWPR seeks a Kyiv-based Grants/Programme Manager to manage the implementation of a small grants programme and a number of related activities, as and when required, to be delivered under IWPR’s new EU-funded ‘Boosting Investigative Journalism in Ukraine’ project.

The project will financially support a tailored institutional development for a total of 12 investigative journalism outlets outside Kyiv; build the investigative reporting skills of early-mid career journalists; and facilitate increased collaboration between regional media and civil society watchdog organisations.

This is a new and exciting role suitable for a grants manager with strong experience working with European donors in Ukraine, particularly those with experience in the media development sector. Additional support may be required under IWPR’s ongoing Norway-MFA funded ‘Amplify, Verify, Engage (AVE)' project which runs annual rounds of small grants to watchdog SCOs. More details are also available at IWPR Ukraine Facebook page.

The Grants/Programme Manager post is expected to commence between 1st February – 1st March, 2022. It is a part-time position (up to 15 days/month) under a Consultancy contract basis, renewed annually, until December 31, 2023.

Location: Kyiv, Ukraine

Closing Date: 24 January 2022 (early applications are welcomed as this recruitment is being conducted on a rolling basis)

You will:

  • Oversee both programmatic and financial management of small grants, including drafting local sub grant agreements and modifications, conducting due diligence and vetting procedures, monitoring grantees’ reports, compliance and performance, collecting monitoring data, leading the closeout;
  • Interact and coordinate with the project partners providing guidance in application and contracting processes as well as implementation and reporting of their small grants to ensure their effectiveness, quality of monitoring and reporting;
  • Monitor grantee performance to ensure achievement of project performance targets and proper use of funds by reviewing grantee programmatic and financial reports, performing monitoring calls, site and event visits to grantees;
  • Review financial reports by grantees against the local legislation, IWPR and donor requirements, consult them on correct budgeting, accounting, reporting and the required supporting documentation, and coordinate grants’ instalments;
  • Maintain updated sub grant files and a centralised portfolio of all active and closed grants, ensure that all sub grants are well-administered and implemented in compliance with the relevant donor rules and regulations, and IWPR policies and procedures;
  • Oversee the grant allocation processes ensuring all internal and external coordination with relevant stakeholders, mentors, trainers and coordinating engagement of appropriate target groups into other project interventions;
  • Ensure the delivery of project outputs and compliance with approved annual activity plans;  
  • Manage monitoring of programme deliverables and outputs to ensure compliance with grant obligations.
  • Gather information and prepare reports for programme M&E procedures, extract and disseminate best practice and programme highlights for reporting and communication purposes;
  • Draft, edit and contribute to programmatic reporting, analytical reports on the activity impact and progress and M&E development;
  • Carry out training and capacity building needs analysis for supported organisations and individuals;
  • Represent IWPR at meetings, workshops, and other events. Coordinate activities with other implementers, stakeholders, and institutions;
  • Provide high quality drafting/editing and/or translation of correspondence, reports, and communication materials, including fact sheets, press releases, success stories, brochures contributing to the project outreach and communication activities;
  • Compile materials for monthly newsletters and IWPR’s global website when required;
  • Ensure a work environment that is non-discriminatory and encourages integrity, honesty, open;
  • Carry out any other duties that may reasonably be required in line with the main duties;
  • Report to Ukraine Project Manager based in Kyiv.

This job description is not an exhaustive list of all functions that the incumbent is expected to perform, but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included in this job description. We reserve the right to revise job descriptions at any time based on changes to the required job responsibilities. Staff will be informed of any changes to their job responsibilities.

The successful candidate will have:

  • University degree in relevant field. Minimum three years of project management experience in the field of media development and/or civil society, for international organisations or leading Ukrainian NGOs, ideally with a European grant mechanism. Or equivalent combination of education and experience.
  • Strong understanding and knowledge of international donors’ rules and regulations.  Knowledge of EU’s grant and third-party funding regulations and systems is an asset.
  • Experience of managing a range of donor-funded projects, including budgeting and financial reporting, overseeing grant and service contracts delivery etc. Working knowledge of grant administration and donor financial reporting is an asset.
  • Excellent quantitative and qualitative analytical skills; attention to detail, reliability, thoroughness, accuracy with numbers, and ability to review, manage and carry out budget and financial reports analysis.
  • Experience in Monitoring, Evaluation and Learning activities in international projects or Ukrainian NGOs is preferred.
  • English, Ukrainian and Russian fluency, with excellent presentation skills and strong ability to communicate clearly and concisely in writing in all languages. 
  • Exceptional report writing and editing skills.
  • Advanced computer skills in a Windows based environment including Word, Outlook, PowerPoint and Excel, experience in handling of web-based management and communication systems.
  • Ability to travel (up to 20% of the time, security permitting).

Personal attributes

  • Ability to manage multiple projects, shifting priorities and deadline pressures.
  • Ability to work both independently, with limited supervision, and as an effective team member.
  • Strong organisational, problem solving and creative thinking skills.
  • Integrity and high degree of responsibility in handling donor funding.
  • Strong communication, liaison and interpersonal skills to work effectively with people at all levels.
Kyiv, Ukraine

IWPR is an equal opportunities employer, committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.  We encourage applications from suitably qualified candidates from a wide range of backgrounds who can help continue to evolve our culture and contribute to an inclusive environment.

Principals only. No calls please. Only those who have been selected for interviews will be contacted. IWPR will never ask for payment for recruitment.

Kyiv, Ukraine
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